How to Write a Workwear Technical Specification: A Corporate Procurement Guide

The most common problem in corporate workwear purchasing is that suppliers interpret the same request differently. Ask for "navy work suits, 200 pieces" and one manufacturer quotes heavy cotton gabardine while another quotes a thin blended fabric. Prices cannot be compared and the delivered garments miss expectations. A well-written technical specification solves this.

1. Product definition and use

For each item, state the product, model type and the environment it will be used in. Mention workplace risks such as oil, chemicals, heat, low visibility or cold, because they directly shape fabric and trim choices.

2. Fabric: content, weight and weave

• Fibre content and ratio with an accepted tolerance
• Fabric weight (g/m²) with ± tolerance, separately for summer and winter items
• Weave or knit type (gabardine, twill, ripstop, jersey, piqué, etc.)
• Special properties if needed: water repellent finish, antistatic, flame retardant, high visibility
• Lining and padding content where used

3. Durability and colour fastness

Define test criteria such as colour fastness to washing, rubbing and perspiration, dimensional change after washing and tear strength. Where protective performance is required (for example EN ISO 20471 for high visibility), name the standard and class and ask for the certificate with the offer.

4. Design, stitching and trims

Attach a technical drawing or reference photo if possible. List pockets, closures, stitch types, reinforcement areas and reflective tape positions item by item.

5. Colour, logo and sizing

Give colours with a Pantone or swatch reference. Specify the logo method (embroidery, screen print, digital transfer), position, size and number of colours, and share a vector file. Provide a size breakdown table and state whether separate women's and men's fits are needed.

6. Sampling, delivery and acceptance

Include sample approval before bulk production, a lead time counted from sample approval, packing and labelling rules, inspection criteria at delivery and the replacement period for defective items.

Quick checklist

• Product and use environment defined
• Fabric content, weight and tolerance given as numbers
• Test and standard requirements stated
• Drawing or reference image attached
• Colour reference provided
• Logo method, position, size and file included
• Size breakdown ready
• Sampling, lead time, packing and acceptance criteria written

Mafix Tekstil has manufactured workwear in Bornova, İzmir since 1999. Share your specification with us and we will review it together and prepare a quote with suitable fabric and model suggestions. Samples are available and we ship across Türkiye.